Plutonia uses AI-assisted workflows to accelerate procurement work, with people reviewing findings and making the final buyer-facing recommendation. This policy explains what AI does, what it does not do, the governance model, and the controls that keep outputs honest and confidential. Last updated June 2026.
This policy applies to AI-assisted workflows Plutonia uses in supplier discovery, quotation analysis, document organization, risk flagging, quality-control coordination, and buyer reporting. It does not make Plutonia an autonomous platform: people remain responsible for buyer-facing recommendations and decisions.
What AI does: accelerate research, extract and normalize information, organize and tag documents, surface possible risk flags, and prepare first drafts of reports.
What AI does not do: approve suppliers, release payments, sign off on compliance, certify products, or make final procurement decisions.
Plutonia's approach to AI governance is informed by recognized AI risk-management principles, applied across the workflow lifecycle rather than as a one-time setup.
Prevents over-reliance and false certainty.
“Final buyer-facing recommendations are human-reviewed.”
Enables provenance and client challenge or review.
“Each report section can link to its underlying source material or operational note.”
Prevents leakage across projects.
“Confidential buyer and supplier information is handled within controlled workflows.”
Reduces privacy and commercial-confidentiality risk.
“Sensitive files are shared only on a need-to-know basis.”
Prevents legal or compliance overclaiming.
“Risk scores are internal assessments, not legal determinations.”
Keeps the website aligned with evidence.
“Pages are reviewed and updated on a defined cadence.”
Any AI workflow touching supplier documents, contract terms, or buyer data carries risk. We manage these with retrieval guardrails, output filtering, access control, audit logs, version traceability, and explicit human approval gates.
We are happy to explain our methods, limits, and controls before you engage.