Quick Answer
A preferred supplier register is a maintained list of verified, approved suppliers with documented capability, compliance, and performance. It speeds future sourcing, reduces risk by reusing vetted suppliers, and supports procurement governance and tender requirements. Build it around clear approval criteria and keep it current.
What to Include and How to Maintain It
- Verified supplier details, product categories, and capacity
- Verification and audit status, with dates
- Certifications held and expiry dates
- Performance history and scorecard results
- Approval level and review date
Review the register regularly, re-verify on a schedule, and remove suppliers that fail to meet standards. Pair it with supplier scorecards to keep approvals evidence-based.
Key Takeaways
- A preferred register reuses vetted suppliers.
- Record verification, certifications, and performance.
- Re-verify and review on a schedule.
- Pair with scorecards for evidence-based approval.
Frequently Asked Questions
What is a preferred supplier register?
It is a maintained list of verified, approved suppliers with documented capability, compliance, and performance, used to speed sourcing and reduce risk on future orders.
Why build a preferred supplier register?
It saves time by reusing vetted suppliers, reduces risk, and supports procurement governance and tender requirements that ask how suppliers are selected and approved.
What should the register contain?
Supplier details and categories, verification and audit status with dates, certifications and expiry, performance history, and an approval level with a review date.
How often should the register be reviewed?
Regularly — re-verify suppliers on a schedule, update certifications before they expire, and remove suppliers that no longer meet standards to keep the register reliable.
Can Plutonia maintain a supplier register for me?
Yes. Plutonia verifies suppliers, records capability and performance, and can maintain an approved supplier register on a client's behalf. Submit your requirement to start.